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Request for Deputation

A Deputation is a formal presentation made by someone at a council meeting. Deputations are restricted to ten minutes in length, exclusive of a period of questioning at the conclusion of the deputation. Regardless of the number of persons who are part of the deputation, the time limit remains ten minutes unless this rule is relaxed through a resolution of the Council.

Please complete this application to request a deputation to Council.

I am making this request for deputation

on my own behalf

on behalf of a group / organization / association

Enter the name of the person or persons making the deputation.

Enter the Organization's name, if applicable:

Telephone Number

Email address

Council meetings are held on the first and third Wednesday of the month. Click on the Calendar Icon and select the meeting date you would like to present.

The request for the Deputation shall include:

The subject matter you will be presenting to Council;
The outcome that you are seeking;
Details of any efforts that you have made to achieve the desired outcome working with Administration prior to making this request of Council

Please provide a summary of your deptution.

Select what will be included in your deputation

PowerPoint presentation

Handouts

Request for Support (monetary or other)

Update on organizational activities

Completed Deputation Request forms must be received by the Clerk's Office by no later than noon on the Friday prior to the scheduled Wednesday meeting.

Eight (8) copies of all handouts are to be provided prior to the meeting for distribution to Council. Digital presentations should be emailed to the Clerk no later than noon on the Monday prior to the scheduled Wednesday meeting.

In accordance with the Municipality of Neebing Procedural By-law 2016-010, the Clerk has the discretion to reschedule or deny an appearance before Council where:

the Deputation relates to a subject matter that is not within the jurisdiction of the Corporation;
the Deputation relates to existing or potential litigation involving the Corporation;
the subject matter has already been presented to Council by the Deputant, or an organization to which the Deputant belongs or is affiliated, within the same term of Council;
the subject matter is a request to re-consider an earlier decision made by the Council within the same term of Council; or
the correspondence seeking the Deputation contains language that is disrespectful, foul or offensive, insulting or slanderous against any person.

For further information regarding deputations or other matters of Council, contact the Municpal Clerk. See our Contact Us page for details.